Project Officer

Duties and Responsibilities

Programme and Project Support

• Support Relationship Managers and Senior Relationship Manager in the day to day delivery and servicing of their programmes.
• Arrange meetings and, where necessary, take minutes and update relevant action logs.
• Work with the relevant staff to process invoices in a timely manner. Work with the relevant staff to support with finance queries.
• Work with the relevant staff to support the development of marketing and communication materials.
• Work with the Data Analyst and relevant staff to input data for programmes.
• Work with the relevant staff to collate and input monitoring information, such as case studies and workbooks.
• Work with the relevant staff to support the preparation of reports and progress updates.
• Work with relevant staff to organise and support VCS Alliance events.

Administration

• Complete relevant administrative tasks, including record keeping, database management, printing, filing, booking meeting rooms and ordering refreshments.
• Monitor the general office inventory and assess the need for additional resources.
• Contribute to VCS Alliance general administration through dealing with enquiries via the telephone, email and drop ins.
• Contribute information to the VCS Alliance’s newsletter, mailings, e-bulletins and website.
• Handle all information in line with the VCS Alliance’s data protection and confidentiality policies and relevant data protection legislation.
• Complete any other relevant administrative tasks.

General Requirements

• Undertake such personal training as may be required to keep up to date and fulfil the professional requirements identified for this job description.
• Attend regular supervision sessions and staff meetings.
• Comply with all organisational policies and procedures.
• Work in line with the VCS Alliance’s safeguarding policy and report any safeguarding concerns in accordance with that policy.
• Undertake any other duties as prescribed by and agreed with your Line Manager.
• Work in line with the VCS Alliance’s Code of Conduct and maintain good relationships both internally and externally.
• Work in accordance with the VCS Alliance’s Aims, Objectives and Values.
• Promote the VCS Alliance with all stakeholders during the duties of your work.