HR and Data Administrator

Main purpose:
To provide administrative support to the organisation, particularly in relation to
data management and HR.

Responsible to:
The post will be managed by the CEO.

Main Tasks/Activities:
1. Support staff in the correct inputting of data onto the current databases,
through training and the identification and rectification of data anomalies.
2. Produce monthly reports for each area of work, to pass onto the CEO,
Trustees and Funders.
3. To work with the CEO to produce reports for funders as required.
4. To understand and work in accordance with the Data Protection and Cyber
Security Policies, and ensure all data is handled in line with GDPR
requirements. Support the CEO in data assurance tasks.
5. Keep HR records for all staff, including contracts, time sheets, sickness
records and leave forms, mandatory training records, professional
registrations and DBS details, using appropriate systems.
6. Ensure that Bradford Community Payroll (CPA), who process the wages,
are fully informed of all new staff and any approved changes in
salaries/payments; ensuring staff can access electronic payroll system.
7. To provide information to Bradford CPA and TPT pensions company to
allow for appropriate pension deductions and contributions to be made.
8. Engaging in post referral phone conversations with young people referred
into our counselling service, to take personal and sensitive information to
input into the system, and to give further information about the service.
9. Deal with the administrative aspects of staff recruitment and systems,
including receiving and distributing application forms, completing DBS
checks, referencing, and induction.
10. Support the finance administrator with specific tasks, such as invoicing.
11. Where appropriate, support with marketing activities.
12. Ensuring all staff data is maintained on an on-going basis.
13. Participate in supervision, training and meetings as required.
14. To be able to work on own initiative and have some flexibility with working
hours.
15. To work in a way consistent with the ethos of Step 2 and the equal
opportunities policy of the charity.
16. To be responsible, alongside the CEO and staff team for security of the
project premises, resources, equipment and users as appropriate.
17. Undertake any other duties considered appropriate by the Trustees, within
the prime objectives of the post.